High-stakes correspondence. Professionally prepared. Provably delivered.
Private Office helps you prepare, review, send, and document your most important correspondence — with evidence organization, approval gates, certified mail, and permanent proof of delivery.
Not a law firm. Not legal advice. You remain in control of the facts and final document.
Prepare → Review → Approve → Deliver → Prove
Every matter follows a documented lifecycle with approval gates, evidence tracking, and permanent proof.
Prepare
Organize facts, evidence, and documents into a clear matter record.
Review
Review a professional draft with source-grounded facts and provenance tracking.
Approve
Explicit human approval is required before any consequential action.
Deliver
Certified mail with tracking and proof of delivery — your record that it was received.
Prove
Permanent proof of mailing, delivery, and correspondence preserved for your records.
Built for matters where the stakes are real
Matter-centric workflow
Each matter — dispute, notice, claim — is tracked from intake through proof with a full audit trail.
Evidence-grounded drafting
Drafts are built from your facts and evidence, with clear provenance. Nothing is manufactured.
Approval-gated delivery
Nothing is mailed without explicit human approval. Consequential actions are protected at every gate.
Certified mail with proof
Physical mail via USPS with tracking and return receipt. Proof of timely delivery preserved permanently.
Private & secure
Every matter is encrypted, owner-scoped, and isolated. No one else can access your correspondence.
Permanent documentation
Your correspondence, evidence, and delivery proof are documented for future reference or escalation.
Start with the matter that matters to you
Each workflow is a real, executable Gold Standard process — not a template.
Contractor Dispute
Document defective or incomplete work, billing disputes, or breach of agreement with a professional dispute letter.
Property Insurance Claim
Document and pursue a property insurance claim — denied claims, underpayments, disputed scope, or supplemental claims — with evidence, chronology, and professional correspondence.
Bank & Wire Transfer Dispute
Document a bank or wire transfer dispute — unauthorized wires, mistaken transfers, beneficiary errors, bank refusals, or delayed investigations — with transaction records, chronology, and professional correspondence.
Trust Beneficiary Notice
Document a trust beneficiary matter — request information, accounting, distribution status, or clarification from the trustee — with evidence, chronology, and professional correspondence.
Common questions
Is this legal advice?
No. Private Office is a correspondence preparation and evidence documentation service. It is not a law firm and does not provide legal advice or representation.
What can I use Private Office for?
High-stakes correspondence: contractor disputes, property insurance claims, bank and wire transfer disputes, trust beneficiary notices, formal records requests, and other matters where professional preparation and proof of delivery matter.
How does the mailing work?
Your final document is printed, enveloped, and mailed via USPS. Choose first-class, certified, or certified with return receipt for proof of delivery.
Is my data secure?
All documents are encrypted and owner-scoped. No other user can access your matters, evidence, or delivery records. You can request deletion at any time.
Can I escalate a matter?
Each workflow is designed with clean extension points for follow-up notices, demand letters, insurance claims, or legal escalation when needed.